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Kent Children's Services Procedure Manual: Contents

September 2017

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This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Early Help (including Kent Family Support Framework and Thresholds)
  3. Case Management and Recording
  4. Children in Particular Circumstances (including Children in Need)
  5. Children in Care
  6. Protocols and Practice Guidance
  7. Fostering
  8. Adoption
  9. Special Guardianship
  10. Practice Guidance
  11. Appendices
  12. Procedures in a Nutshell

1. All Children


Policy Values and Principles

1.1.1 Kent’s Children and Young People Every Day Matters  
1.1.2 Looked After Children and Care Leavers Strategy 2015-16 - under review  
1.1.3 Kent’s Pledge to Children in Care  
1.1.4 Kent Specialist Children’s Services Participation Strategy - under review  
1.1.5 Practice Standards  
1.1.6 Confidentiality Policy  
1.1.7 Consultation Policy  
1.1.8 Supervision Policy  
1.1.9 Case Progression Policy  
1.1.10 Operational Performance Management Framework  
1.1.11 Performance Management Framework  
1.1.12 Peer Review On-line Case File Audit Guidance  
1.1.13 Quality Assurance Framework  
1.1.14 Family and Friends Care Policy Updated



Young Carers

1.2.1 Young Carers Updated
1.2.2 Joint Protocol for Young Carers and their Families  

2. Early Help (including Kent Family Support Framework and Thresholds)


CAF and Thresholds for Children's Social Care Services

2.1.1 Kent Family Support Framework  
2.1.2 Kent and Medway Inter-Agency Threshold Criteria for Children in Need  



Children's Social Care - Assessment and Planning

  For guidance in relation to Child Protection please see Kent and Medway Safeguarding Children Procedures Manual.  
2.2.1 Initial Contacts and Referrals  
2.2.2 Child and Family Assessment Updated
2.2.3 Team Remits and Transfer Protocol (Step Up Step Down) Updated
  Forms/Signs of Safety Practice Guidance  
2.2.4 Working with Children and Families and with Foreign Authorities, in cases with an international or foreign element - Practice Guidance  



Court Proceedings

2.3.1 Guide on Finding a Solicitor  
2.3.2 Application for Emergency Protection Orders  
2.3.3 Care and Supervision Proceedings and the Public Law Outline  
2.3.4 Legal Planning Meetings  
2.3.5 2013 Protocol and Good Practice Model Disclosure of Information in Cases of Alleged Child Abuse and Linked Criminal and Care Directions Hearings in Kent  
  Forms/Signs of Safety Practice Guidance  




2.4.1 Death or Serious Injury to a Child (In Care and a Child in Need) Updated
2.4.2 Serious Incident Protocol  
2.4.3 Alerts  
2.4.4 Procedure for Making Applications for Criminal Injuries Compensation on Behalf of Children in Care  
2.4.5 Visits to Children in Long-Term Residential Care  
2.4.6 Child Trust Funds and Individual Savings Accounts for Children in Care (including Children with Their Own Funds) Updated
2.4.7 Dangerous Weapons Policy  
2.4.8 The International Child Abduction Unit  
  Forms/Signs of Safety Practice Guidance  



Complaints and Whistleblowing

2.5.1 Complaints and Representations  
2.5.2 Guidance on Unreasonably Persistent and Vexatious Complainants  
2.5.3 Whistleblowing  
2.5.4 Representations Policy  

3. Case Management and Recording

3.1 Recording Policy and Guidelines  
3.2 Case Records for Children in Care (Including Retention) Updated
3.3 Access to Records  
3.4 Electronic Recording of Meetings  

4. Children in Particular Circumstances (including Children in Need)


Children in Particular Circumstances

4.1.1 Child in Need Plans and Reviews  
4.1.2 Financial Assistance Section 17 (s17) Children Act 1989  
4.1.3 Private Fostering Updated
4.1.4 Provision of Accommodation to Homeless 16 and 17 year olds  
  See also: Joint Protocol to Address the Needs of Homeless Young People aged 16 to 21 in Kent  
4.1.5 Youth Homelessness Flowchart  
4.1.6 Policy and Guidance for Using Family Group Conferences in Children's Social Services  
  Family Group Conference Service - Guidance and Checklist for Social Workers  
  Forms/Signs of Safety Practice Guidance  



Disabled Children

4.2.1 Disabled Children’s Services  
4.2.2 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities Updated
4.2.3 Disabled Children and Young People Direct Payments Updated
4.2.4 Parental Guidance for the Use of Direct Payments for Overnight Support in the Home of a Personal Assistant  
4.2.5 Practice Guidance Note for Social Workers - Children Staying Overnight in the Home of a Personal Assistant  
4.2.6 Short Breaks Updated
4.2.7 Short Breaks Statement  
  Forms/Signs of Safety Practice Guidance  



Children from Abroad

4.3.1 Unaccompanied Minors and Asylum Seeking Children  
4.3.2 Families with No Recourse to Public Fund Policy and Procedure  
4.3.3 Independent Family Returns Panel  



Relinquished Children

4.4.1 Relinquished Babies and Children Updated




4.5.1 Safeguarding Children and Young People from Sexual Exploitation  
  For guidance please see Kent and Medway Safeguarding Children Procedures Manual, Missing Children and Families and Safeguarding Children Abused through Sexual Exploitation Procedure  
4.5.2 Responding to Children who are Missing  




4.6.1 Supporting Transgender Users of Our Services  

5. Children in Care


Decision to Look After and Care Planning

  See Kent Cares Town, a website for Children in Care and care leavers which includes advice and support.  
5.1.1 Decision to Look After and Care Planning Updated
5.1.2 Ceasing to Look After a Child  
5.1.3 Definitions of Children in Care Updated
5.1.4 Cultural Competence in Kent Policy and Guidance  
5.1.5 Remands to Local Authority Accommodation or to Youth Detention Accommodation  
5.1.6 Local Authority's Sufficiency Duty - Accommodation for Children in Care  
5.1.7 Permanence Planning Guidance  
5.1.8 Permanency Planning Meetings  
5.1.9 Placement Planning and Disruption Meetings (Fostering and Adoption)  
5.1.10 Placements in Foster Care Updated
5.1.11 Emergency Bed Fostering Scheme  
5.1.12 Risk Assessments and Foster Carers  
5.1.13 Placements in Residential Care Updated
5.1.14 Delegation of Authority to Foster Carers and Residential Workers  
5.1.15 Out of Area Placements  
5.1.16 Placements with Connected Persons  
  See also: Information About the Assessment of Connected Persons  
5.1.17 Placements in Secure Accommodation on Welfare Grounds Updated
5.1.18 Placements with Parents Updated
5.1.19 Placements Outside England and Wales  
5.1.20 Notifications from Other Local Authorities  
  Forms/Signs of Safety Practice Guidance  



Monitoring and Reviews

5.2.1 Social Worker Visits to Children in Care  
5.2.2 Advocacy and Independent Visitors Updated
5.2.3 Looked After Children and Young People in Contact with Youth Justice Service  
5.2.4 Child in Care Reviews Updated
5.2.5 Children's and Young Person's Template for Chairing Reviews  
5.2.6 Appointment and Role of Independent Reviewing Officers Updated
5.2.7 Secure Accommodation (Criteria) Reviews  
  Forms/Signs of Safety Practice Guidance  



Contact and Overnight Stays

5.3.1 Contact with Parents / Adults and Siblings  
5.3.2 Social Visits (Including Overnight Stays) Updated
  Forms/Signs of Safety Practice Guidance  



Education, School Trips and Holidays

5.4.1 Holidays and School Trips in the UK  
5.4.2 Holidays and School Trips Outside the UK  
5.4.3 Education of Children in Care  
5.4.4 Corporate Parenting, Education, Training and Employment Policy  
  Forms/Signs of Safety Practice Guidance  



Health and Wellbeing

5.5.1 Guidance on Health Assessments and Health Plans Updated
5.5.2 Guidance for Social Workers Regarding Review Health Assessments Requests for Children and Young People  
5.5.3 Personal Care and Relationships  
5.5.4 Behaviour Management and Safe Caring  
5.5.5 Restrictive Physical Intervention  
  Forms/Signs of Safety Practice Guidance  




5.6.1 Change of Name of a Child in Care  
5.6.2 Marriage of a Child in Care  
  Forms/Signs of Safety Practice Guidance  



Leaving Care and Transition

5.7.1 Care Leavers and Transition to Adulthood  
5.7.2 Financial Arrangements for Care Leavers  
5.7.3 Staying Put Updated
5.7.4 Responsibilities of the Local Authority to Former Children and Young People in Care in Custody  
  Forms/Signs of Safety Practice Guidance  

6. Protocols and Practice Guidance

  Youth Justice Board National Standards and Case Management Guidelines  
6.1 Joint Protocol to Address the Needs of Homeless Young People aged 16 to 21 in Kent  
6.2 Protocol for Joint Working between Specialist Children's Services (SCS) and Early Help Preventative Services (EHPS) - Joint Working Around and Responsibilities Towards Young People in the Criminal Justice System New
6.3 The Transfer of Children to Local Authority Accommodation from Policy Custody - An agreement between Kent County Council and Kent Police New

7. Fostering

7.1 Kent Fostering Service Statement of Purpose and Policy Updated
7.2 Recruitment, Assessment and Approvals of Foster Carers  
7.3 Allocation of Fostering Social Workers  
7.4 Guidance on the Assessment of New Partners within Fostering Households (changes in the fostering household/circumstances)  
7.5 Change of Circumstances  
7.6 Preferred Provider Framework for Independent Fostering Provision  
7.7 Delegating Authority to Foster Carers - Things You Need to Know  
7.8 Persons Disqualified from Fostering  
7.9 Fostering Panel  
7.10 Exemptions and Extensions/Variations to Foster Carer Approval  
7.11 Permanent Fostering  
7.12 Supervision, Support and Training of Foster Carers Updated
7.13 Health and Safety in the Home for Foster Carers  
7.14 Pet Policy and Guidance for Fostering Households  
  See also: Dangerous Weapons Policy  
7.15 Review and Termination of Approval of Foster Carers  
7.16 Allegations and Complaints Against Foster Carers Updated
7.17 Guidelines for Social Workers Following an Allegation / Complaint Against a Foster Carer or Member of the Household New
7.18 Notifications of Significant Events  
7.19 Staying Together Policy  
7.20 A Guide to Tax and Benefits When You Foster a Child  
7.21 Information for Parents of Children in Foster Care  
7.22 Pocket Money & Savings  
  Forms/Signs of Safety Practice Guidance  

8. Adoption

8.1 Adoption Service Statement of Purpose  
8.2 Recruitment, Assessment and Approval of Prospective Adopters Updated
8.3 Adoption Panel  
8.4 Placement for Adoption  
  See also: Relinquished Babies and Children  
8.5 Adoption Support  
8.6 Education Policy for Children Adopted from Care  
8.7 Monitoring and Supervision of Adoptive Placements  
8.8 Adoption Reviews  
  See also: Placement Planning and Disruption Meetings (Fostering and Adoption)  
8.9 Allegations and Complaints Against Prospective Adopters and in Relation to Children Placed for Adoption or Already Adopted  
8.10 Inter Country Adoption Updated
8.11 Non Agency Adoption  
8.12 Adoption Case Records  
8.13 Access to Birth Records and Adoption Case Records  
8.14 Intermediary Services  
8.15 Authorisation and Criteria: Adoption Allowances, Adoption Settling in Grant, Mileage and Accommodations Costs for Introductions, Legal Costs for Adoption Order Applications  
8.16 Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters  
8.17 Court Reports in Adoption  
8.18 Life Story Books Guidance  
8.19 My Guide to Adoption - Guidance for Social Workers  
8.20 Later Life Letter  
  Forms/Signs of Safety Practice Guidance  

9. Special Guardianship

9.1 Special Guardianship Orders Guidance Updated
9.2 Adoption Order, Special Guardianship Order and Child Arrangements Order Allowances  

10. Practice Guidance

10.1 Care Planning for Children in Care Handbook  
10.2 Life Story Work for Children and Young People in Care  
10.3 Managing Cases of Neglect - Multi Agency Practice Guidance  
10.4 Pre-Birth Procedure (Kent Safeguarding Children Board)  
10.5 Supervision Practice Guidance  
10.6 Guidance on Responding to Child Protection Concerns on an Open Case  

11. Appendices

11.1 Local Contacts  
11.2 Accountability and Delegation  
11.3 Revocation of Placement Orders - Aide Memoire  
11.4 List of Agency Decision Makers, Designated Managers and Nominated Officers Updated
11.5 Working Together to Safeguard Children 2015  
11.6 Amendments  

12. Procedures in a Nutshell

  Please see the Forms/Signs of Safety Practice Guidance, Children in Care Forms and Templates.